Personal Assistant

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Full -Time

Personal Assistant

Full -Time
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Reports To:  Executive Director

Job Objectives:  

• To ensure that Directors make the best use of their time by helping them deal with secretarial and administrative tasks.

Key Responsibilities and Accountabilities

• Screening phone calls, enquiries and requests, and handling them when appropriate.

• Devising and maintaining office systems, including data management and filing.

• Arranging travel, visas and accommodation.

• Producing documents, briefing papers, reports and presentations.

• Organizing and maintaining diaries and making appointments.

• Meeting and greeting visitors at all levels of seniority.

• Dealing with incoming email, faxes and post, often corresponding on behalf of the ED.

• Carrying out specific projects and research.

• Sourcing and ordering stationery and office equipment. • other traditional PA duties as required.

Required Skills and Competencies

• Minimum of a HND or BSc degree in any field of study

• Relevant first degree in any course with at least 1-3 years’ experience

• High level of initiative and ability to work with minimal supervision

• Good oral communication and professional writing skills  

• Excellent interpersonal skill

• Ability to multitask

• Excellent organizational and time management skills.

• Advanced or expert proficiency with word processing, spreadsheets and databases.

• Proficiency in French Language will be an added advantage

• Accuracy and attention to detail.

• Tact and discretion, for dealing with confidential information

• excellent computer and administration skills.

Please send in your CVs in WORD format to

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